VENDOR TYPE & PRODUCTS

BOOTH / SPACE REQUIREMENTS

If yes, all health permits and licenses must be provided prior to the event.

BRANDING & PROMOTION

INSURANCE & COMPLIANCE

Minimum coverage required: $1,000,000 General Liability Event name and organizers must be listed as additionally insured.

Please read carefully and acknowledge below:

Vendor space is not confirmed until application approval and full payment are received. Vendors are responsible for obtaining and maintaining all required local, state, and federal licenses, permits, and certifications.

All vendors participate at their own risk. Walnut Springs Rally, Walnut Springs Partners, Inc. (501(c)(3)), the City of Walnut Springs Inc., and all affiliated organizations, sponsors, partners, staff, and volunteers shall not be held liable for any loss, theft, damage, injury, or claims arising from participation in the event. Vendors are solely responsible for the security of their property, merchandise, equipment, and personnel.

No water or electricity will be provided. Vendors must supply all necessary utilities required for their operation.

No refunds will be issued for weather, acts of God, or event interruption. Event organizers reserve the right to refuse or remove vendors at their discretion.

Vendors must remain open and fully operational during required event hours. No subleasing or sharing of booth space is permitted without prior written approval. All booths must be properly staffed and maintained throughout the event.

Each vendor is responsible for their own trash disposal and maintaining a clean space. Any vendor who leaves trash, debris, or waste in or around their booth space during and after move-out will be subject to a $100 cleaning fee.

Vendor agrees to indemnify, defend, and hold harmless the Event Organizer, Walnut Springs Rally, Walnut Springs Partners Inc., venue owners, sponsors, partners, volunteers, officers, directors, employees, agents, and affiliates from and against any and all claims, demands, damages, losses, liabilities, costs, or expenses (including reasonable attorneys’ fees) arising out of or related to:

• Vendor’s participation in the event
• Vendor’s products, services, displays, or operations
• Any act, omission, or negligence of the Vendor or Vendor’s employees, agents, contractors, or representatives
• Any violation of applicable laws, regulations, or permit requirements (including sales tax, health, or safety laws)

By submitting this application, I acknowledge that I have read, understand, and agree to all Terms & Conditions stated above.

SIGNATURE

UPLOADS